Executive Assistant - CLF Professional Services Executive Team

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Job Title: Executive Assistant - CLF Professional Services Executive Team

Actual Annual Salary: £31,954 - £34,860 (CLF Grade D) Based on hours and working weeks.

Contract Type: Fixed-Term

Contract Length: Fixed until 15 December 2026 or the return of the substantive postholder.

Hours: Full-time, 37 hours per week, Monday to Friday, All year-round

Additional role info: The main base for this role will be Federation House (Kingswood, Bristol), and there is an expectation that the successful candidate will work from this office most days each week. However, depending on the nature of their work and the location of the Executive Team, there is flexibility to work from home or another CLF site when appropriate.

Provisional Start Date: 15 December 2025

Your opportunity to support strategic leadership and drive operational excellence across CLF

This is an exciting opportunity for a highly skilled and proactive administrator to join our Professional Services Executive Team, supporting the Chief Operating Officer and Directors of HR, IT, Finance, Estates and Facilities. You’ll play a pivotal role in enabling these leaders to deliver their strategic goals, while gaining insight into how a Multi-Academy Trust operates at the highest level to achieve its mission for the children it serves.

Working closely with the Executive Assistant for the Education Executive Team, you’ll collaborate with leaders across the organisation and provide professional, effective and proactive support. This includes diary and travel management, meeting coordination, document development, and administrative support for a national collaborative network of education professionals.

About you:

You will have:

• Excellent planning and organisational skills, with the ability to manage a varied and busy workload, meet deadlines, and respond flexibly to changing priorities.
• Strong interpersonal and communication skills, with the confidence to liaise with stakeholders at all levels and handle sensitive information with professionalism and discretion.
• Proven experience in providing high-level administrative or PA support, ideally within an educational or similar environment.
• Advanced IT skills, including Microsoft Office.
• A proactive approach to problem-solving and continuous improvement, with a commitment to professional development.
• A positive, empathetic and collaborative attitude, with a passion for supporting inclusive education.

Why work in CLF’s Central Professional Services Executive Team?

In this role, you’ll be a key part of our Central Executive Support function – enabling strategic leadership across our trust. You’ll work alongside experienced professionals in a dynamic, collaborative environment, with opportunities to develop your skills and contribute to meaningful change.

We offer:

• A chance to expand your executive support experience in the education sector.
• Leadership in administrative support for senior colleagues, including diary management, meeting coordination, and document production.
• Flexible, hybrid working arrangements across Federation House, King's Oak Academy, and other CLF sites.
• Career development opportunities within the Central Professional Services Team and wider trust.

What we can offer you:

• Access to a generous pension through the Local Government Pension Scheme (LGPS).
• Generous annual leave.
• A comprehensive induction and ongoing commitment to wellbeing and career progression, through a range of training, apprenticeships and in-role/wider-trust development opportunities.
• Well-being support through an Employee Assistance Programme.
• Health benefits, including wellness sessions, gym discounts, and flu jabs.
• A range of generous family leave options, including above industry average occupational maternity pay.
• Additional benefits like cycle to work scheme, on-site parking plus many more!

Recruitment timeline:

• Closing Date: 22 October 2025 @11.59pm
• Shortlisting: 23/24 October 2025
• Interviews: 06 November 2025

We welcome visits from potential candidates. If you would like to arrange a school visit prior to the closing date, please contact the academy/site directly to arrange a suitable appointment.

We are an equal opportunity employer and proud to serve a diverse student population and our communities. We strongly believe that representation matters and so encourage applications from underrepresented and global majority groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.

We aim to remove any barriers to employment, ensuring everyone can compete on equal terms. Job share, part-time and flexible working opportunities will be considered.